We, Seymour Hotels of Jersey, (Pomme d’Or Hotel, Merton Hotel, Greenhills Country hotel and Restaurant, Watersplash Beach Bar and Diner) are committed to protecting your privacy and personal data.
When you apply for a job with us we collect information from and about you. Some of the information we collect may be classed as personal data under data protection legislation, that is, “any information relating to an identified or identifiable natural person”. This Privacy Statement explains how and why we collect personal information about our candidates (“you”). It also explains how and why we use it, the conditions under which we may disclose it to others and how we keep it safe.
Who we are
For the purposes of the EU General Data Protection Regulation (“GDPR”) the data controller is Seymour Hotels of Jersey, 1 Wharf Street, St Helier, Jersey JE4 0ZX.
Any questions regarding this Privacy Statement and our privacy practices should be sent by email to firstname.lastname@example.org.
What the law says
We will comply with data protection law (GDPR). This says that the personal information we hold about you must be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant to the purposes we have told you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes we have told you about.
- Kept securely.
How we collect information about you
We collect information about you:
- From you: when we interact with you online, over the phone, face to face or in writing during the recruitment process.
- From other people: for example, named referees or industry sources.
What type of information we collect
The personal information we collect at first stage of the recruitment , store and use may include:
- Your name, postal address, email address and telephone number.
- The name of the companies you work or have worked for, your current role and past positions.
- If you are applying for a position with us, we will collect the information contained in your CV, opinions of named referees, your qualifications, remuneration package and the output of interviews and conversations we may have had with you.
- Email or other correspondence we enter into with you whether or not you have a disability for which Seymour Hotels of Jersey needs to make reasonable adjustments during the recruitment process.
- In some cases, we need to process data to ensure we are compliant with our legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK and Jersey before employment starts.
- IP address, and information regarding the parts of our website you have accessed and when.
Second Stage of the recruitment usually consists of a telephone and/or face to face interview conducted by Seymour Hotels. During this process we may access and view any of the above information and we usually take notes of these interviews recording information relating to the interview (s).
Once you join Seymour Hotels, we may use your image for recruitment purposes. If we choose to write an article about you, using your full name (this may also include featuring you in a video), you will be asked to sign a consent form.
How long does Seymour Hotels of Jersey keep data for?
Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy. If your application for employment was unsuccessful then we will retain your data for up to 6 months in case there are future employment opportunities for which you may be suited. After this time you will be emailed asking if you wish your data to be kept a further 6 months. If we do not get a response from you then your data will be deleted or destroyed.
If your application for employment is successful then your personal data will be retained during your employment. The period for which your data is held after the end of employment is 11 years.
Who Has Access to Data?
Your information will be shared internally, including HR, Payroll, Finance and Legal.
The Company shares your data with third parties where required by law or as part of the hiring process, where it is necessary in order to administer the working relationship with you or where we have another legitimate interest in doing so.
How Does The Company Protect Data?
The Company takes the security of your data seriously. The Company has internal policies and controls in place to prevent your data being lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties. Details of these measures are available on request and in the Data Protection (GDPR) Policy.
When the Company engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data. Details of these measures are made available in the Data Protection (GDPR) Policy.
Under certain circumstances, by law you have the right to:
- Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party.
Right to withdraw consent
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact email@example.com. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.